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Before a new employee can settle into a job, there is some groundwork to finish. Paperwork forms a big part of it. Onboarding Documents put the main details of the employment relationship in writing, giving the employee and employer a record they can refer back to.
What goes into that record depends on the job and where it takes place. Some employees need extra paperwork tied to their role, while others may have different local requirements. This guide walks through those differences, along with the basics of handling and keeping onboarding records.
If you need to submit your passport online, a PDF copy is often one of the easiest ways to share the required information. You may need one for a visa application, immigration paperwork, travel booking, identity verification, employment checks, or simply to keep a digital copy of your passport for your records. A passport PDF is basically a scanned image saved as a PDF, so converting it to PDF won’t make a blurry scan clearer or add more detail.
In most cases, you only need to scan your biographical page—the page with your photo, passport details, and machine-readable zone (MRZ). Depending on the application, you may also need to include a visa or immigration page. The exact requirements vary, so there’s usually no need to scan every page of your passport unless the organization specifically asks you to.
When you need to translate a paper document in another language, you don’t have to manually type the entire document into a computer. The first step is to digitize the paper document by scanning it. OCR can then extract the text from the scanned image and turn it into an editable digital copy, which can be sent to a translation service just like any other digital text.
This workflow also makes the translation process easier to manage. You can review and clean up the OCR text before translation, keep the original scan for reference, and compare the translated version with the original page afterward. Once everything is checked, you can simply export the final digital file instead of recreating the document from scratch.
If you’re wondering how to remove fingers from scans, you may not need to rescan the page. Depending on the scanner or app you use, you can remove fingers during image processing or clean them up afterward. When a book fights back against the scanner, you may have to press the page down with your fingers. That can leave your hand visible in the image, even when the text scans fine. Rescanning the page may seem like the obvious fix, but it may be unnecessary. Some scanners and scanning apps can erase fingers from the finished scan. The steps below show how to remove them without going through the scan again.
Business digitalization tools help businesses move away from paper records, scattered files, email-based work, and standalone applications. They make information easier to manage, share, and move through different stages of work.
These tools serve different purposes. Hardware captures or creates digital content, while software helps manage information, support collaboration, and streamline business processes. Together, they support the different stages of business digitalization.
So, what types of business digitalization tools do businesses use? The following sections explore the main categories, starting with hardware and software.